Screening only where a role needs it

Hineni collects guardian consent through an emailed link sent to the parent or guardian. A coordinator can record an exception only with a stated reason, and every exception is logged.

Hineni guides volunteers through checks run by screening vendors and the state, and it never stores the results. It keeps only a clearance status, the date and the expiry. The organization's designated screener receives the actual results.

Each organization attaches screening requirements to specific roles, usually roles with children or behind the wheel. Most roles, such as greeting, kitchen help and adult events, need none. Screening appears only when a volunteer chooses a role that requires it.

The volunteer keeps their place, marked Pending clearance, while the check runs. The organization can offer them roles with no child contact and no driving in the meantime. Scheduling for the gated role unlocks when they clear.

Hineni handles an adverse result privately. The person receives notice, a copy of the report and the right to challenge it, and a named human contact. The outcome is never shown to group leaders or other volunteers. Organizations using consumer reports must follow the Fair Credit Reporting Act's disclosure and adverse-action steps.

Source: FTC, Using Consumer Reports: What Employers Need to Know

Hineni keeps an evidence record for each person and check: when consent was given, which vendor ran the check and when, the decision and who made it, any notices sent, and the expiry. The record contains no criminal history and exports as a dated report. Florida youth sports leagues must keep screening records for at least five years.

Source: Fla. Stat. 943.0438

Every clearance carries an expiry date. Hineni sends reminders to the volunteer and the coordinator before expiry, and it flags future sessions with children when a clearance lapses.